PRIVACY NOTICE Clinical & Surgical Review Last updated: June 2026 Clinical & Surgical Review is committed to protecting the privacy, confidentiality and security of the personal data collected through its website, manuscript submission platform, editorial processes and scientific publication activities. This Privacy Notice explains what personal data may be collected, the purposes for which it is processed, the circumstances in which it may be shared, the measures taken to protect it, and the mechanisms available to individuals regarding their personal information. 1. Identity and Address of the Data Controller For purposes of applicable personal data protection legislation, the person responsible for the processing of personal data collected through Clinical & Surgical Review is: Pablo Maggiani Aguilera Address: Avenida Óscar Pérez Escobosa #6505 Colonia El Venadillo C.P. 82267 Mazatlán, Sinaloa Mexico Editorial and Privacy Contact Email: editorial@clinsurgrev.org The Data Controller is responsible for determining the purposes and means of processing personal data obtained through the journal website and its editorial activities. 2. Scope of This Privacy Notice This Privacy Notice applies to personal data collected from: Authors Corresponding authors Co-authors Manuscript submitters Peer reviewers Editorial Board members Editors Academic collaborators Website users Individuals contacting the Editorial Office Individuals participating in the journal's editorial or scientific activities This Privacy Notice applies to information obtained through: The journal website The manuscript submission system Editorial correspondence Email communications Peer review activities Article production Publication processes Editorial Board management Contact forms Website administration 3. Personal Data That May Be Collected Clinical & Surgical Review may collect the following categories of personal data. 3.1 Identification Data First name Middle name Last name Second last name Full professional name Academic degree Professional specialty Professional biography Profile photograph 3.2 Contact Data Email address Telephone number Institutional contact information Professional address when voluntarily provided City State or region Country 3.3 Academic and Professional Data ORCID identifier Institutional affiliation Department Institution Academic position Medical specialty Research role Professional experience Editorial role Reviewer role Authorship information Author order Corresponding author designation 3.4 Manuscript and Editorial Data The journal may process information related to: Manuscript title Abstract Keywords Article type Research specialty Author contributions Manuscript files Cover letters Figures Tables Supplementary material Reviewer comments Author responses Editorial correspondence Editorial decisions Manuscript status Publication metadata 3.5 Ethics and Research Compliance Information When applicable, the journal may process: Ethics Committee approval information Ethics approval documents Protocol identifiers Informed consent documentation Conflict of interest declarations Funding declarations Data availability statements Author contribution statements Research integrity documentation 3.6 Administrative and Payment-Related Information For accepted manuscripts, the journal may process information necessary to manage the Article Processing Charge, including: Corresponding author name Email address Invoice information Payment status Payment reference Billing details when necessary The journal should not retain complete payment card information when payment is processed by an external payment provider. 3.7 Technical Information The journal website may collect technical information necessary for security and functionality, including: IP address Browser type Device type Operating system Login information Session information Security logs Date and time of access Website interaction information Essential cookie data 4. Primary Purposes of Personal Data Processing Personal data collected by Clinical & Surgical Review will be processed for purposes directly related to the journal's scientific, editorial, administrative and publication activities. 4.1 Manuscript Submission Personal data may be used to: Receive manuscript submissions. Register authors and co-authors. Identify the corresponding author. Create a manuscript submission record. Generate a manuscript submission identification number. Verify author information. Verify institutional affiliations. Maintain communication with the corresponding author. Confirm receipt of manuscripts and files. 4.2 Editorial Evaluation Personal data may be used to: Conduct initial editorial screening. Evaluate whether a manuscript is appropriate for the journal. Assign editors. Assign peer reviewers. Manage revisions. Communicate editorial decisions. Request additional information or documentation. Manage acceptance or rejection decisions. Maintain records of the editorial process. 4.3 Peer Review Personal data may be used to: Identify appropriate reviewers. Send review invitations. Manage reviewer assignments. Receive reviewer reports. Maintain editorial communication. Protect confidentiality according to the journal's peer review model. Document the editorial history of a manuscript. Reviewer identity will be handled according to the journal's Peer Review Policy. 5. Purposes Related to Accepted and Published Articles When a manuscript is accepted, personal data may be used to: Verify author names. Verify author order. Verify affiliations. Verify ORCID identifiers. Confirm corresponding author information. Prepare article metadata. Format the final manuscript. Generate the official journal PDF. Publish the article on the journal website. Create a permanent article landing page. Generate citation information. Assign an Article ID. Register DOI metadata when DOI services become available. Submit bibliographic metadata to indexing or scientific information services. Preserve the permanent scientific publication record. 6. Public Information Associated With Published Articles Authors acknowledge that publication of a scientific article requires certain information to become publicly available as part of the scholarly record. The following information may be publicly displayed: Author names Author order Academic degrees when included in journal metadata Institutional affiliations Department Institution City Country ORCID identifiers Corresponding author name Corresponding author professional email when publication policy requires it Author photograph when voluntarily uploaded and authorized for publication Article title Abstract Keywords Article type Publication dates Volume Issue Article ID DOI when available Citation information Funding statement Conflict of interest statement Author contribution statement Ethics statement when appropriate The journal will not intentionally publish private telephone numbers, private residential contact details or unnecessary personal identifiers. 7. Author Photographs Submission of an author photograph is optional. When an author voluntarily uploads a photograph for publication, the photograph may be displayed in: Article listings Featured article sections Recent article carousels Article landing pages Author profile sections Journal communications directly related to the published article The author may request removal of the photograph from future website display by contacting: editorial@clinsurgrev.org Removal requests may be subject to reasonable technical, archival or preservation limitations. 8. Manuscripts and Uploaded Documents Authors and users may upload documents including: Main manuscript files Cover letters Figures Tables Supplementary material Ethics Committee approval Informed consent documentation Conflict of interest information Funding information Responses to editors or reviewers These materials will be used only for legitimate editorial, scientific, production, publication, ethical verification and administrative purposes. Unpublished manuscripts will not be made publicly accessible. Access to unpublished submissions may be granted only to individuals who require access for legitimate editorial purposes, including: Editors Authorized editorial staff Assigned peer reviewers Technical personnel involved in journal production or system operation when necessary 9. Patient Information and Confidentiality Authors are responsible for protecting patient confidentiality. Authors must avoid submitting unnecessary directly identifying patient information. Clinical manuscripts, case reports, case series, clinical images and related documents must be appropriately anonymized whenever possible. Authors should avoid including unnecessary: Full patient names Medical record numbers Exact private addresses Personal identification numbers Directly identifying photographs Other unnecessary identifying information When informed consent is required, the journal may request documentation confirming that appropriate consent was obtained. Informed consent and Ethics Committee documents submitted for editorial verification will be treated as confidential and will not ordinarily be publicly displayed. 10. Sensitive Personal Data The journal does not seek to collect unnecessary sensitive personal data from website users, authors, reviewers or editors. However, in limited circumstances, manuscripts, ethics documentation or informed consent materials may contain health-related or other sensitive information. Such information should only be provided when necessary for legitimate editorial, scientific, ethical or legal purposes. Authors remain responsible for ensuring that manuscripts and uploaded materials comply with applicable ethical, confidentiality and data protection requirements. 11. Editorial Board Members Personal and professional information provided by Editorial Board members may be processed for: Editorial identification Journal governance Editorial assignments Internal communication Public display on the Editorial Board page Academic transparency Verification of editorial roles The following information may be publicly displayed with authorization: Name Academic degree Editorial role Specialty Institution City Country ORCID Professional photograph Short professional biography 12. Peer Reviewers Information related to reviewers may be used for: Reviewer identification Review invitations Assignment management Conflict of interest assessment Editorial communication Maintenance of reviewer records Documentation of editorial activity The confidentiality of reviewer identity will be handled according to the journal's peer review model and editorial policy. 13. Secondary or Optional Purposes Clinical & Surgical Review may, when appropriate and with the necessary legal basis, use contact information for optional purposes such as: Announcing new journal issues Communicating calls for papers Informing users about journal activities Inviting qualified professionals to participate as reviewers or editors Sending relevant scientific or editorial communications Individuals may request not to receive optional communications by contacting: editorial@clinsurgrev.org Refusal to receive optional communications will not affect manuscript submission, peer review or publication activities. 14. Data Transfers, Service Providers and Processors Clinical & Surgical Review may use external technology or professional service providers necessary for journal operation. These services may include: Website hosting Cloud storage Database hosting Email delivery Security services Backup services PDF generation services Manuscript management infrastructure Analytics services DOI registration and metadata deposit services Indexing services Bibliographic services Payment processing services Personal data may be processed by such providers only to the extent necessary to provide the corresponding service and subject to appropriate confidentiality and security measures. Clinical & Surgical Review does not sell personal data. Personal data may also be disclosed when required by applicable law, competent authority or legal process. 15. DOI, Bibliographic and Indexing Services When an article is accepted and published, article metadata may be submitted to scientific and bibliographic services. Such metadata may include: Journal title ISSN Article title Author names Author order ORCID identifiers Affiliations Abstract Keywords Publication date Volume Issue Article ID DOI Article URL References This processing is necessary to support scientific identification, discoverability, citation, indexing and preservation of the scholarly record. 16. Article Processing Charge Clinical & Surgical Review does not charge a fee for manuscript submission or initial editorial review. If a manuscript is formally accepted for publication, an Article Processing Charge of 170 USD may apply according to the journal's Instructions for Authors. Personal data related to payment administration will be processed only for purposes including: Payment notification Payment confirmation Administrative recordkeeping Billing or receipt documentation when applicable Payment information may be processed through an independent external payment provider. 17. Data Retention Personal data will be retained only for the period reasonably necessary to fulfill the purposes described in this Privacy Notice and to comply with editorial, scientific, ethical, administrative and legal responsibilities. The following may be retained for longer periods: Published article metadata Authorship information Article citation information Editorial decision history Publication records Ethics-related records when necessary Retraction and correction records Records necessary to preserve the integrity of the scientific publication record Published scholarly records may be retained permanently when necessary to preserve the integrity and continuity of the scientific literature. 18. Data Security Clinical & Surgical Review will implement reasonable administrative, technical and organizational measures designed to protect personal data and editorial records against: Unauthorized access Loss Misuse Alteration Unauthorized disclosure Accidental destruction Improper publication Access to administrative systems and unpublished manuscripts will be restricted according to user roles and editorial responsibilities. Security measures may include: Protected administrator access User authentication Role-based permissions Secure file storage Access controls Data backups Technical monitoring Restricted manuscript visibility No system can guarantee absolute security; however, reasonable safeguards will be maintained in accordance with the nature of the information processed. 19. Rights of Access, Rectification, Cancellation and Opposition Individuals may exercise their rights regarding personal data, including, as applicable: Access: requesting information about personal data held and processed. Rectification: requesting correction of inaccurate or incomplete information. Cancellation: requesting deletion or blocking of personal information when legally appropriate. Opposition: objecting to certain processing activities under applicable circumstances. Requests may be sent to: editorial@clinsurgrev.org The request should include: Full name of the applicant Contact email address Clear description of the request Description of the personal data concerned Information reasonably necessary to identify the relevant record Documentation necessary to verify identity when appropriate The journal may request additional information when reasonably necessary to process the request. Certain requests may be limited when the information must be retained to preserve: The integrity of the scientific record Published authorship information Publication metadata Editorial integrity Legal obligations Ethical records Legitimate archival records 20. Revocation of Consent Where processing is based on consent, individuals may request revocation of consent for future processing by contacting: editorial@clinsurgrev.org Revocation will not affect processing already lawfully carried out before the request. Revocation may not be possible when continued processing is necessary for: Legal compliance Preservation of published scientific records Protection of publication integrity Contractual obligations Editorial dispute resolution Ethics investigations Other legitimate requirements permitted by applicable law 21. Limitation of Use or Disclosure Individuals may request limitations on certain uses or disclosures of their personal data by sending a written request to: editorial@clinsurgrev.org The request should clearly identify the information and processing activity that the individual wishes to limit. Requests will be evaluated according to applicable legal, editorial, scientific and technical requirements. 22. Cookies and Similar Technologies The Clinical & Surgical Review website may use essential cookies or similar technologies necessary for: Website operation Session management Login functionality Administrator authentication Security Fraud prevention User preferences Technical performance The journal may also use limited analytics tools to understand website use and improve functionality. If the journal introduces non-essential advertising, profiling or advanced tracking technologies in the future, the Privacy Notice and cookie mechanisms should be updated as appropriate. 23. External Links The journal website may contain links to third-party websites, including: ORCID DOI resolution services Indexing services Author institutions Scientific databases Payment platforms Social networks Clinical & Surgical Review is not responsible for the privacy practices or content of independent third-party websites. Users should review the privacy policies of external services before providing personal information. 24. Children and Minors The journal website and manuscript submission system are intended for professional, academic and scientific use. The journal does not knowingly solicit personal data directly from children for general website use. Clinical information concerning minors may appear in scientific manuscripts only when ethically appropriate and when applicable consent and confidentiality requirements have been satisfied. 25. Automated Decision-Making and Artificial Intelligence Clinical & Surgical Review may use technological tools to support administrative, editorial or production activities. However, final editorial decisions concerning manuscript acceptance or rejection should remain under the responsibility of authorized human editors. If artificial intelligence tools are used to assist with: Language processing Formatting Metadata organization Similarity screening Administrative support such use should be subject to confidentiality, security and editorial oversight requirements. Authors, reviewers and editors should also comply with the journal's policy on responsible use of artificial intelligence. 26. Changes to This Privacy Notice Clinical & Surgical Review may update this Privacy Notice when necessary due to: Changes in applicable law Changes in journal operations Changes in editorial procedures Introduction of new technologies Introduction of new service providers Changes in payment systems Changes in DOI or indexing services Changes in data processing activities The current version of this Privacy Notice will be available on the official Clinical & Surgical Review website. Material changes may also be communicated through the journal website or by other appropriate means. 27. Acceptance of This Privacy Notice By providing personal data through the journal website, manuscript submission system, editorial correspondence or other journal activities, users acknowledge that they have been provided access to this Privacy Notice. Where consent is legally required, the journal will obtain the corresponding consent through appropriate mechanisms. The manuscript submission form should include the following acknowledgment: I acknowledge that I have read the Privacy Notice and understand how my personal data will be processed for editorial, scientific, administrative and publication purposes. 28. Contact for Privacy Matters For questions, requests or concerns regarding personal data or this Privacy Notice, please contact: Pablo Maggiani Aguilera Data Controller Avenida Óscar Pérez Escobosa #6505 Colonia El Venadillo C.P. 82267 Mazatlán, Sinaloa Mexico Email: editorial@clinsurgrev.org © Clinical & Surgical Review. All rights reserved.
